Certified translations for embassy filings
In short
Embassies and consulates each publish their own translation rules: some accept a translator's certification, some require certification by the Department of Consular Affairs, and some require a translator from their own list. The rule of the receiving mission decides the workflow.
Because requirements differ by mission and change without notice, we confirm the current rule for your specific mission before translating. A translation certified the wrong way is not a partial success — it has to be redone.
Names are the recurring problem. The spelling on the translation must match the passport exactly, including transliteration choices, or the mission will reject the file even when the substance is correct.
What we need from you
- The mission and the visa or service being applied for
- Scanned source documents, complete pages
- Passport spelling of every personal name
- The mission's published checklist, if you have it
Watch out
Translating first and checking the mission's rule afterwards. Confirm the certification route before any work starts. Scope, turnaround and fees are confirmed by IVC staff by phone, LINE or email — this site does not publish prices.
Reviewed as of 2026-08-04. General guidance only, not case-specific advice and not a guarantee of outcome. Government fees, conditions and processing times are set by the responsible authority and can change. This site does not publish prices — please ask our staff.
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